Office & HR Operations Coordinator - Prenuvo

About us

At Prenuvo, we are on a mission to flip the paradigm from reactive “sick-care” to proactive health care. Our award-winning whole body scan is fast (under 1 hour), safe (MRI has no ionizing radiation), and non-invasive (no contrast). Our unique integrated stack of optimized hardware, software, and increasingly AI, coupled with the patient-centric experience across our domestic and global clinics, have allowed us to lead the change against “we caught it too late again".

We are looking for an Office & HR Operations Coordinator to play a vital role in maintaining a well-functioning and engaging office environment supporting close to 200 hybrid employees, while also supporting key HR operational processes. This position will ensure that office administration, employee experience, and HR operations within the office run smoothly, creating a positive and efficient workplace for all Vancouver-based employees, while also remotely supporting employees based in the Toronto office.

This role requires someone who is willing to work in the Vancouver office 5 days a week Monday-Friday. The ideal candidate will bring high energy and a positive attitude, and will be highly detail-oriented, resourceful, and people-focused. They should enjoy fostering a harmonious work environment by collaborating creatively with our Sr. People Ops and Employee Engagement Specialist to develop in-office engagement activities that align with Prenuvo’s dry-company, health- and wellness-focused culture.

Help reshape the world through proactive healthcare while working with cutting-edge technology and high performing teams with deep expertise - join us to make a difference in people’s lives!

What You’ll Do

Office & Facilities Management

• Serve as the main point of contact for all office-related needs, ensuring a well-maintained, organized, and stocked office space.
• Oversee office supplies, vendor relationships, and facility services, including liaising with property management and external service providers.
• Coordinate office events, team meetings, and support the Employee Engagement Specialist with employee engagement activities to foster a collaborative and positive work environment.
• Manage incoming and outgoing mail, shipments, and deliveries as needed.
• Support health & safety protocols, ensuring compliance with workplace regulations.

HR Operations & Employee Experience Support

• Support day-to-day HR operations, including onboarding, offboarding, and managing employee documentation.
• Maintain accurate and up-to-date employee records in HR systems, ensuring data is entered correctly and promptly.
• Work closely with Sr. HR OPs and Payroll & Benefits team to help process employee paperwork, assist with benefits enrollment, and support the implementation of HR policies.
• Help organize and schedule new hire orientation sessions and onboarding activities to ensure a smooth and welcoming start for new team members.
• Assist in monitoring and updating HR compliance documents, such as employee handbooks, policy updates, and acknowledgment forms.

General Administrative & Operational Support

• Provide administrative support to HR leadership and cross-functional teams as needed.
• Assist with reporting, scheduling, and document management to support business operations.
• Help streamline internal processes and operational efficiencies across office and HR functions.

What You’ll Bring

• 2+ years of experience in office administration, HR coordination, or operations-related roles.
• High energy, people-oriented, with a proactive and positive demeanor.
• Excellent communication and interpersonal skills for working with employees across all levels.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Proficiency in Microsoft Office, Google Suite, and HRIS platforms (e.g., Rippling, Workday, ADP).
• Strong attention to detail and ability to handle confidential information with discretion.
• Experience coordinating office logistics, vendor management, and employee events.

Preferred Qualifications:

• Prior experience in HR operations or people-related functions.
• Experience working in a fast-paced or high-growth environment.
• HR certification (e.g., CHRP, PHR, SHRM-CP) a nice to have but not required.

Our Values

First: we are Pioneers

• Transforming healthcare requires divergent thinking, bias for action, disciplined experimentation, and consistent grit and determination to maintain momentum. This journey is as challenging as it is rewarding.

Second: we are Platform-Builders

• We’re always building foundations that allow us to achieve tomorrow more than we did today. We never lose sight of what’s ahead – in a mindset of ownership and duty to our mission.

Above all: we are Patients

• We could all be the next person who walks through our very doors, seeking clarity or peace of mind. We are proud of our impact on our patients’ lives, and we won’t stop till everyone can benefit from our work.

What We Offer

• An avenue to make a positive impact on people's lives and their health
• We believe in preventative healthcare for everyone, including our team - Prenuvo provides free, whole-body scans to each team member 
• Growth opportunities are at the heart of our people journey, we’re doing big things with bright minds - there is no single path to success, it can be shaped along the way
• Building strong relationships is at the core of everything we do - our team gets together each week to connect, share, and socialize 
• Recognizing time away to restore is vital to our wellbeing - we have a flexible vacation policy and we will encourage you to use it
• We offer a comprehensive benefits package including health, dental, vision, including Mental Health coverage, to support you and your family
• The base salary for this role ranges from $65,000 - $78,500 in local currency, depending upon experience

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

As part of the hiring process, successful candidates will undergo a background check in compliance to applicable federal, provincial, and state rules.

Please be advised that official communication from our recruitment team will only come from our authorized domain [prenuvo.com]. If you are contacted by a recruiter, please ensure their email address ends with @prenuvo.com. We do not use third-party recruitment services or any other email domains for hiring purposes. If you receive communication that you believe to be fraudulent, please report it immediately to jobs@prenuvo.com.

Last updated: 3 hours ago